Participation
Eligibility
You must be a member of SHE in order to be eligible for Activity Day participation. Members wishing to participate in AD must also sign the AD Participation Agreement when they place membership.
Lottery System
Participation in Activity Day for the upcoming school year is determined in the spring during our registration/renewal period. (Check the calendar for specific dates.) There is a maximum capacity of 60 families according to our agreement with the host church.
Participants are admitted in three tiers.
-
Returning AD Participants: SHE members who participated in AD the previous year are admitted first.
-
Returning SHE Members: If the maximum capacity is not met by returning AD participants, other returning SHE members are admitted next. (A returning member is defined as someone who joined SHE before the third week of classes the previous year.) A lottery system will be used to determine which returning SHE members are admitted if necessary.
-
New Members: If the maximum capacity is still not met by returning SHE members, AD participation is opened to new members of SHE. (A new member is defined as someone who joined SHE after the third week of classes the previous year.) If there are more new members that wish to participate in AD than can be admitted, participants will be chosen using a lottery system.
Additionally, priority placement in the lottery system is given to families that have at least one school-aged child. That means that only families with a school-aged child will be included in initial lottery drawings. Secondary drawings will be held for families that do not have a school-aged child.
Waitlist
When there are more families that wish to participate in AD than can be admitted during the registration/renewal period, the lottery system will also be applied as described above to determine the order in which families are placed on the waitlist. Families that join after the registration/renewal period ends will be placed on the waitlist in the order they become members. When the maximum capacity is not met during the registration/renewal period, AD participation will remain open, and families will be admitted in the order they become members until the maximum capacity is met. No new AD participants will be added after the third week of classes even if the maximum capacity is still not met.